Procurement
The supplier relationship, commercial context and purchasing purpose.
Suppliers & procurement
Keep supplier scope
in clear view.
Connect company information with the facilities, products, markets and requirements that matter to a particular supplier relationship.
Alpha · Product in development. Current product status
Discuss your workflow privatelyWho should join
Procurement, quality, sourcing, operations and legal teams.
A useful first evaluation
Assess one new facility for an existing supplier. Separate company-level information from the checks specific to that location.
The recurring question
What is ready, for which supply relationship?
A supplier’s company information is one part of the review. Quality, sourcing, safety, insurance, delivery and contractual evidence may apply to a specific facility, product category or market.
Make procurement, quality, operations, legal and finance responsibilities explicit. Keep missing information and each team’s decisions connected to the scope being reviewed.
Quality & operations
Facility, product, sourcing and delivery requirements for the actual scope.
Legal & finance
Contract conditions, insurance, entity details and payment-related responsibilities.
Where it helps
Useful at more than the first review.
Use a common relationship record while retaining the responsibilities and evidence requirements of this specific review.
Supplier onboarding
Collect the company, contractual and operational information needed for the relationship. Tailor requests to the actual purchase, category and location.
New facilities or product categories
Carry forward relevant company information while requesting the evidence specific to the additional factory, product or market.
Ongoing requirements
Keep certificate updates, recurring reviews, incidents and agreed conditions visible, with owners who can act when information changes.
An illustrative situation
A known supplier. An additional facility.
The company identity and existing contacts may still apply. Facility-specific quality, sourcing or testing evidence needs to be assessed for the additional location.
The resulting decision should state which facilities, categories and markets it covers. Ma’at supports the relationship workflow alongside existing purchasing and operational systems.
A useful pilot
Agree what better should look like.
Establish a baseline in the real workflow before making an improvement claim. Review the work completed, remaining gaps and team feedback together.
Information completeness
Whether requests clearly distinguish company, facility and product evidence.
Transition quality
Whether teams understand what is outstanding and who owns it.
Maintenance effort
How updates, expiries and changes are found and followed up.
Does it replace purchasing or ERP systems?
The proposed role is the relationship review and evidence workflow. Purchasing, inventory and operational transactions remain in their own systems unless a specific integration is built and agreed.
Can a supplier approval cover every facility?
A decision should identify which facilities, categories and markets it covers. A known company can still require a new facility-specific review.
Institutional pilots
Start with a review
worth improving.
Bring a recurring workflow, the people responsible and an outcome worth testing. We’ll work through where Ma’at could help.